Planning a successful meeting, conference, or corporate retreat begins with choosing the right venue. Whether you’re organizing an executive meeting or a large-scale event, finding a hotel conference room that aligns with your goals is key. From room capacity to catering services, every detail counts. Here’s what to look for when selecting the perfect space and why hotel conference rooms at Vintage Hotels in Ontario stand out.
Venue Capacity & Room Flexibility
Begin with the basics: how many people are attending, and what kind of setup do you need? From boardroom meetings to breakout sessions and large-scale presentations, your venue should offer flexible room configurations. Vintage Hotels features a range of event spaces, from intimate salons to grand ballrooms, across all five hotel properties, ensuring every group finds the right fit. Whether you’re planning for 10 or 200 attendees, we have you covered.
Technology & AV Equipment
In today’s digital world, high-quality audio-visual capabilities are non-negotiable. Look for venues that provide integrated AV systems, high-speed Wi-Fi, video conferencing tools, and on-site tech support. All Vintage Hotels locations are equipped with modern conference technology to help your presentations run smoothly and keep hybrid meetings connected.
Onsite Catering & Dining Options
Food leaves a lasting impression. Choose a venue that offers diverse and customizable catering options, from coffee breaks and working lunches to elegant plated dinners. Vintage Hotels is known for its culinary excellence. Our chefs at each property create locally inspired, seasonal menus that enhance your event while accommodating dietary needs and preferences with care.
Location & Accessibility
A great venue is easy to reach but also offers an inspiring setting. All Vintage Hotels properties are located in scenic, easily accessible destinations in Southern Ontario:
- Prince of Wales, Queen’s Landing, and Pillar and Post are located in historic Niagara-on-the-Lake, offering proximity to wineries, shops, and cultural attractions.
- Millcroft Inn & Spa in Caledon blends rustic charm with spa amenities—perfect for retreats just outside the GTA.
- Inn on the Twenty in Jordan Village is surrounded by Niagara wine country, ideal for boutique-style meetings and scenic inspiration.
Each location offers onsite parking, overnight accommodations, and access to wellness or leisure amenities, helping you balance work and relaxation.
Plan Your Next Conference with Vintage Hotels
No matter the size or style of your event, Vintage Hotels offers thoughtfully designed venues, modern amenities, and professional service to support your success. From Niagara-on-the-Lake to Caledon and Jordan Village, our collection of unique hotels provides exceptional settings for meetings, conferences, and corporate retreats.
Contact our sales team today to learn more about our spaces, request a proposal, or schedule a site visit.