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Event Planning During Covid-19

Event Planning during Covid-19 - Vintage Hotels

Long before lockdowns and intensive Covid-19 health and safety protocols, event planning was already a complicated beast of burden. However, with ever-changing restrictions, event planners have had to be even more diligent and creative to deliver on meaningful events for our valued guests.

Hosting an event during Covid-19 oftentimes demands hybrid models of communication, evolving knowledge about provincial and regional public health restrictions, and an unyielding dedication to cleanliness and well-managed social distancing. With that said, Vintage Hotels and our event specialists continue to create superior experiences for individuals and organizations who want to host impactful team retreats, business meetings and celebrations. 

Why now is the time to plan your event

For many months, we all delayed our events and milestone celebrations because we were waiting for Covid to be over. Now that the virus and its ongoing restrictions appear to be here to stay, we can no longer afford to keep putting off important meetings and team-building experiences. 

By strategically planning an event that aligns with safety best practices without skimping on any of the essential elements of a superior corporate event or celebration, you can completely change the forecast for your year from so-so to superb and successful.

Bring your employees back together within a safe and sophisticated event space and reinvigorate their creativity and collaborative spirit. 

Things to keep in mind when planning an event during Covid-19:

  • Ensure you have the technology available (and working properly!) to support attendees who will not be there in person 
  • Confirm your event venue understands and will comply with all the social distancing and health and safety precautions to protect your guests 
  • Consider how you can keep everyone comfortable by leveraging a venue that offers larger meeting spaces, outdoor meeting spaces and breakout rooms.
  • Organize food orders ahead of time and plan out seating that enables social distancing  
  • Respect the fact this may be many people’s first time travelling since the pandemic, so collaborate with your venue to ensure every single process is handled seamlessly and prioritizes comfort levels above all else 

Ontario Event Venue Ideas

Corporate Covid-19 events

Vintage Hotels caters to businesses of every scale who are looking to host an event during the ongoing Covid-19 situation. We have meeting and event venues in Niagara-on-the-Lake, Caledon and Jordan Village that offer the diversity of event spaces and amenities that will allow you to appease guests’ unique needs and preferences for feeling safe. At each hotel, you will find an eager and experienced event planning team who will support your schedule planning, catering, team-building and social exercises, so you can host a truly meaningful event that generates results.

Event Planning with Vintage Hotels

We are dedicated to delivering on the same quality of events we have built our legacy of excellence upon – no matter what shifting current events send our way. Our teams are diligent in enforcing key vaccination mandates and organizing reservations and events to uphold the best interests of our guests. Our priority is to give you and your event attendees as much access as possible without ever allowing for any unforeseen events to compromise your well-being.

Each of our Vintage Hotels venues can be adapted to support social distancing and our accommodations are in strict adherence with the highest cleanliness standards. While remaining award-winning in terms of taste and diversity, our catering is carefully managed and our dining areas can easily be arranged to support your guests to remain as distanced or as close as they wish. 

Reach out to our corporate event planners today to find out all the ways we can support your Covid-19 event, so it does not feel like you’ve had to compromise on a single thing. 

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